Medical E-Rostering Systems Officer
Lancashire & South Cumbria NHS Foundation TrustOur Vision is to provide the best mental health, learning disability, autism and community based services for the populations we serve.
As an integrated mental health, learning disability and community Trust, Lancashire and South Cumbria NHS Foundation Trust provides a range of services including:
• Primary and secondary mental health care for children and adults including specialist inpatient child and adolescent mental health provision, perinatal mental health, forensic services including low and medium secure care.
• Specialist community support for children and adults with learning disabilities and autism, including intensive support.
• Community physical health and well-being services for children and adults.
The Trust was first established in 2002 and employs approximately 7,000 staff who provide care from more than 400 sites. The organisation offers opportunities for medics, mental health and general nurses, allied health professionals, psychology, administration and clerical staff, apprentices and volunteers.
Lancashire and South Cumbria NHS Foundation Trust supports flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, home/remote working, and flexi-time.
For more information visit our website via Lancashire & South Cumbria NHS FT.
Please note that further communication from Lancashire and South Cumbria NHS Foundation Trust (LSCft) will normally be to the email address given on the application form. You should also ensure that email addresses and telephone numbers are provided for your referees, to enable LSCft to contact them.
Job overview
Are you someone who enjoys working with systems and be able to accurately interrogate, update and ensure that information is correct and communicated to stakeholders appropriately? We are looking for a part time medical e-rostering officer to join our established medical staffing team.
As a Medical Rostering Officer, you will play a vital role in ensuring the effective and efficient rostering of medical staff across our services. You’ll work closely with clinical teams, Medical HR colleagues, and medical managers to maintain accurate rotas and ensure compliance with contractual and regulatory requirements.
The Medical HR team is a small, high performing team, which has previously won the best non-clinical team of the year award. We are part of the People and OD team, based at Sceptre Point, Walton Summit.
This part time role would be for 3 days each week and there is some flexibility about the days to be worked, although we would expect Tuesday to be a working day.
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Duties would include creating new user accounts for Doctors, adding rosters, creating rota templates on the e-rostering system, running reports on a regular basis and analysing and finalising bank shifts.
The postholder will update annual leave entitlements and troubleshoot queries in relation to rostering/leave entitlements, sharing their expertise with the team so others can support query resolution too. Ability to train others is also an important part of the role.
They would ensure less than full time rota patterns are set up for each resident doctor rotation.
About You
• Experience in rostering or workforce administration (preferably in a healthcare setting)
• Strong IT skills, particularly in Excel and rostering software
• Excellent communication and interpersonal skills
• Ability to work under pressure and manage competing priorities
• Knowledge of NHS medical staff and terms & conditions is desirable
Ensuring safe rostering is in place for both employed and resident doctors in training will be an important part of the role, so an understanding/experience of rostering protocols and/or doctors working hours requirements would be desirable.
The successful candidate will have a passion for ‘things being right’. They will need to be a good communicator, who is able to respond to queries efficiently and display excellent customer service skills.
The ability to meet tight deadlines is important & close attention to detail absolutely essential.
Working for our organisation
Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.
The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.
Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.
For more information please visit our website via Lancashire & South Cumbria NHS FT
Detailed job description and main responsibilities
Please see attached the job description and person specification for more information about this role.
Use of Artificial Intelligence (AI)
Please be aware, the use of Artificial Intelligence (AI) when submitting an application is monitored and if you have used AI to generate an application, you are required to declare this on your application form. Failure to do so, may result in your application being withdrawn.
We want to highlight the importance of integrity and authenticity in your application form, and ask you to use AI tools responsibly to ensure your application form is a true reflection of your skills, knowledge and experiences.
We are looking for you to demonstrate personal experiences of how you meet the essential criteria and as an NHS Employer, we value authenticity and honesty.
Please consider that AI-generated content may lack specificity and fail to address key criteria outlined in the job description providing impersonal and inaccurate information.
Please ensure that you read the person specification attached below as your application will be measured against this document.
Applications from job share partners are welcome and other forms of flexible working will be considered for all posts.
For all posts which require a Disclosure and Barring Service (DBS) check please be aware of the Disclosure and Barring Service Code of Practice, a copy of which is available by logging on to the DBS website. If the post is subject to DBS disclosure, a charge will be made to the successful candidate(s).
You are advised to consider applying for LSCft vacancies as soon as possible as in some instances vacancies are closed as soon as a sufficient number of applications have been received. If you are not invited to interview within three weeks of the closing date then please assume that on this occasion you have been unsuccessful, as it is not possible to contact all unsuccessful candidates.
LSCft is committed to celebrating difference as an asset and we know that recruiting talent from diverse backgrounds helps to create a more flexible, creative and effective workforce. We actively challenge discrimination and welcome applications from people regardless of age, disability (particularly those with experience of accessing or caring for someone who has accessed mental health or learning disability services), ethnicity, gender, religion or belief or sexual orientation. Our goal is for the Trust to be truly representative of the communities we serve so we are particularly keen to receive applications from people in under-represented groups. If there is anything you’d like to discuss in relation to your application then please ask.